Summary Assures proper control of the parts inventory and related administrative functions.
Essential Duties
- Places daily parts orders.
- Stocks and posts incoming orders.
- Assists parts manager in processing weekly stock orders.
- Notifies appropriate parties when special-order parts arrive.
- Serves as back-up for parts manager for inventory functions.
- Updates electronic parts files.
- Maintains up-to-date parts price list.
- Compiles stock control reports such as consumption rate and current market conditions, to determine stock supply and need for replenishment. Provides necessary information to the warranty department to allow prompt filing of parts warranties.
- Reviews files to determine unused items and recommends disposal of excess stock.
- Ensures that credits are received for returned parts.
- Returns parts as needed and removes from inventory after credit is received.
- Returns cores in a timely manner and follows up for receipt of credit. Matches purchase orders and invoices, approves, and forwards to accounting office.
- Files company copies of parts counter invoices. Assists in preparing for and performing annual parts inventory.
- Assists in annual parts returns.
- Assists with parts department telephone coverage.
- Assists counterpeople with check, insurance and credit card processing when possible.
- Keeps parts area clean and uncluttered.
- Maintains professional appearance.
- Other tasks as assigned.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
- One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
- Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
- Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
- Two to four years related experience and/or training; or equivalent combination of education and experience.
Language Skills
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
- Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
- Ability to write reports, business correspondence and procedure manuals.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
Mathematical Skills
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers,
- common fractions and decimals.
- Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
• Ability to apply common sense understanding to carry out detailed but uninvolved written or
oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.